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STALL HOLDER INFORMATION 

 

EXPO DATES

The next expo will be held Saturday 21st May and Sunday 22nd May 2016.

This will be the only expo for the 2016 calendar.

STALL TYPES + PRICES

Wall gazebo 3m x 3m $150

Wall gazebo spaces are required to have a 3m x 3m gazebo.

Middle 3m x 3m $120

Outside Undercover Nook 2.5m x 3m $100

Outside Food  3m x 3m $100

Please look at the floor plan here before booking a site.
Powered sites are an additional fee of $5. Please include this on your application.

STALL CONDITIONS

INSIDE STALL HOLDERS – All inside stall holders will be required to trade both days of our expo.

OUTSIDE STALL HOLDERS – Due to the layout of our expo this year, outside stalls will only be trading on the Sunday. The price of these stalls reflects that.

OUTSIDE UNDERCOVER NOOK – Due to the layout of our expo this year, outside stalls will only be trading on the Sunday. The price of these stalls reflects that.

TRADING TIMES

All inside stall holders must agree to trade on both days of the expo.

Trading times will be as follows:
Saturday 21st May 6pm – 9pm

Sunday 22nd May 9am – 2pm

STALL SETUP

This year we will be running a bump in zone where you will be able to drive your car into our unloading area where we will have a team of helpful staff to bump you in and unpack your belongings from your vehicle. Once your belongings are unpacked you can then park your car in the designated parking bays and head inside to set up your stall. We hope this system will help the bump in process run a little smoother and stress free for everybody involved.

Stall holders must be on site 45 minutes before doors open and ready to trade at opening time. If you are not in the building by that time you will have to enter when the doors re-open to trade.

Stall holders must maintain a clean workspace and consider their neighbours when setting up. If there is a problem with your stall please see one of our committee members. We would much rather  know about any issues on the day then to hear about them after the event.

STALL HELPERS

Stall holders will be allowed to have 2 helpers per stall. This must be noted on your application form or in writing to the committee at least 2 weeks prior to the event. Any extra stall helpers will be required to purchase a ticket or make a donation at the front door upon entry.

CHILDREN

We understand that the majority of our stall holders are mums with young families and that some of you may still be required to feed your children during the event. While you are more then welcome to bring your children to the Family Affair on Sunday we do ask that you make alternative arrangements for babies and children when attending our exclusive Saturday night shopping event. As this is advertised as a child free event, we feel it would be unfair to our customers if we were to bend the rules for our stall holders.

THE APPLICATION PROCESS

We pride ourselves on supporting local businesses and not for profit services to showcase what products & services they have on offer for families in the Darwin community. All applications are considered carefully for our target audience. Our team will will be in touch within 2 weeks to advise you of the outcome of your application. All applications must be submitted via our website, you can find the application here. Please make sure you complete all areas of the application and provide as much information as possible to ensure a smooth process for everyone. The more information we have, the faster the approval.

All stall holders are required to be covered for public liability insurance. All stallholders who do not provide their insurance documentation with your application will be charged an additional $5 to be covered under The Bump, Bub and Beyond Expo policy. Your insurance documentation can not be submitted at a later date, it must be submitted with your application.

Once your application as been submitted you will be sent an invoice via PayPal invoicing, you will then have 72 hours to pay your invoice and secure your spot in the expo. Approval of your application is only guaranteed after your invoice has been paid. If you are a previous stall holder and miss the early bird registration you may have to re-apply if your invoice has not been paid and your spot secure before we open registration to new stall holders.

SHARING A STALL

If you are sharing a stall please make sure you fill out one application from with both parties details.

APPLICATION DATES

Applications for previous stall holders will open Tuesday 8th March at 7pm.

Applications for new stall holders will be open Tuesday 15th March at 7pm.

REFUNDS

Cancellation by either party will be accepted in written form only.

If cancelled earlier then 4 weeks of scheduled event 100% of your fees will be refunded minus a $10 admission fee.

If cancelled within 4 weeks of scheduled event 50% of your fees will be refunded.

If cancelled within 2 weeks of scheduled event no money will be refunded.  In cases where payment has not been made, 100% of full stand fees is payable.

VOLUNTEERS

There are so many jobs to be done during the expo and we would love all the help we can get! If you have any family or friends who are interested in volunteering please get them to contact us via our volunteer page.  The more help we have on the day, the smoother it is for all parties involved.

SOCIAL MEDIA CHANNELS

We are very active on social media in the lead up the expo so please follow our social channels

Facebook

Instagram

Hashtag #bbbexpodarwin + #shopdarwin

AND don’t forget to tag us in anything you do. Advertising, special events, preparation photos. The more you tag us the more we can share via our pages.

UPDATES

All information about our upcoming events will be stored on this website. This site will be updated regularly with relevant information as we get closer to the expo. Please check back regularly for updates. It’s also a good idea to join our Stallholders Facebook page if you are not there already. Please email hello@bbbexpo.com.au and we will send you an invite.